Privacy Policy – Recruitment and employment


We process personal data during a recruitment process and during your employment with us.

Data collected

  • Name, address and contact details, including email addresses and telephone numbers
  • Date of birth
  • Gender
  • Details of qualifications, skills, experience and employment history
  • Medical conditions and details of any disabilities, for which the organisation needs to make reasonable adjustments during the recruitment process
  • Information about entitlement to work in the UK and Jersey
  • Information about remuneration, including benefit entitlement and Tax registration, social security and pension details
  • Bank account details
  • Signature

We will collect certain special category types of personal data for recruitment and employment purposes, including information about disabilities, medical and criminal record data and information contained within passports such as nationality.

Purpose for collecting data

• Confirm a candidate’s suitability for the role
• Comply with legal obligations around checking eligibility to work in the UK
• Make an offer of employment
• Make reasonable adjustments for candidates with disabilities
• Preparation of employment contracts
• Payroll
• Pensions
• Medical referrals

If your application for employment is successful and we make an offer of employment, we will then share your data with former employers to obtain references for you, and employment background check providers to obtain necessary background checks. We will share your data with the Disclosure and Barring Service to obtain criminal records checks if this is a requirement of the role.

How data is collected

  • Application forms, CVs or resumes
  • Passports or other identity documents
  • Interviews or other forms of assessment, including online tests
  • Information received from third parties, including through references supplied by former employers, information from employment background check providers and criminal record checks

Lawful basis

  • Consent for the purpose of applying for a job
  • Performance of a contract for employment purposes


  • Recruitment – As needed + 1 year
  • Employment – As needed + 10 years