Privacy notice – Fulfilling our contracts with you and providing our services
Property Agreements and Property Applications
Process
We process personal data for property agreements and also when customers request to be added to a waiting list for property
Data collected
- Full Name
- Address details
- Contact details such as mobile and telephone numbers
- Email address
- Emergency contact details if different those supplied
We do not collect any special categories of data for processing property agreements and applications
Purpose for collecting data
- Preparation of property agreements
- General correspondence
- Issuing of invoices in accordance with the agreement
- Arranging meetings or maintenance for the property
- Providing communications in relation to maintenance/project works
How data is collected
- Property agreements
- Property application forms
Lawful basis
Performance of a contractor and/or for the purposes of deciding whether to enter a contract.
Retention
As needed + 10 years
Invitations to Tender
Process
We process personal data for procurement purposes.
Data collected
- Names and contact details including phone and email of individuals involved in tender applications
- Job title
- signature
Purpose for collecting data
- The personal data we collect will be used for the review and award of tender applications
- We will not collect any special category data types through the invitations to tender process
- We may pass personal information collected through the invitations to tender process to consultants helping to run a tender, and we use an online platform to store data
How data is collected
Invitation to tender questionnaires
Lawful basis
Performance of a contract and/or for the purposes of deciding whether to enter a contract
Retention
As needed + 10 years
Marina Berth Holder Applications Waiting List Application for Berth and or Barraques
Process
We process personal data for permanent and visitor berth holder applications.
Data collected
- Name, address and contact details, including email addresses and telephone numbers
- Identification, including date of birth and nationality
- Bank details for taking payment
- Vessel details and insurance details, which may contain limited personal details
We will collect certain special types of personal data for berth holder processing purposes, including information contained within passports such as nationality.
Purpose for collecting data
- Processing marina berth holder applications
- Processing visitor applications
- Identity checks
- Taking payments for berth services, including berth allocation and shore services
- Moving information between IT systems to allow payments
- Processing waiting list applications
We may share this information with third party law enforcement agencies for when required for investigations or prosecutions.
How data is collected
- Berth holder and services application forms
- Passports, utility bills or other identity documents
Lawful basis
Performance of a contract and/or for the purposes of deciding whether to enter a contract.
Retention
As needed + 2 years
Book Jersey Marinas blocks and pads online
Process
We process personal data for customers to be able to book blocks and pads.
Data collected
- Name and email
- Address and contact number (optional)
We do not collect any special categories of data for booking blocks and pads.
Purpose for collecting data
- For holding booking
To contact customer in case of non-show and cancellations.
How data is collected
- Online application form
Lawful basis
- Performance of a contract
Retention
- As needed + 3 months
To withdraw consent
Email: marinas@ports.je
Post:
Jersey Marinas
Ports of Jersey
Marine Leisure Centre
New North Quay
St Helier
Jersey
JE2 3ND
Marina Berth Holders Membership Scheme
Process
We process personal data for marina berth holders to be able to sign up to our membership scheme.
Data collected
- Name
- Address
- Contact numbers
- Signature
Purpose for collecting data
- To sign up the marina berth membership scheme
- To sign up to receive updates on membership offers via email.
We will not share your information with third parties.
How is data collected
- Online or paper application contract.
Lawful basis
- Performance of a contract
- Consent for the purpose of receiving updates on membership offers.
Retention
Life of the customer + 7 years
To withdraw consent
Email: marinas@ports.je
Post:
Jersey Marinas
Ports of Jersey
Marine Leisure Centre
New North Quay
St Helier
Jersey
JE2 3ND
Car parking
Process
We process personal data for accessing our car parking, parking permits and parking control.
Data collected
- Name, address and contact details including email addresses and telephone numbers
- Vehicle registration number
- Taxi licence number
We do not collect any special categories of data for processing parking permits, accessing our carparks and parking infractions.
Purpose for collecting data
- Access to our car parks
- Processing parking permit applications
- Parking control infractions
How data is collected
- On entering our car parks
- Via parking permit application forms
- Photographic evidence of parking infraction
Lawful basis
Performance of a contract and/or public task
Retention
As needed + 1 year
Registering a vessel and or ship
Process
We process personal data for registering a vessel or a ship.
Data collected
- Name, address and contact details, including email addresses and telephone numbers
- Identification, including date of birth, gender and nationality
- Vessel details including type, name, registration and insurance details, which may contain limited personal details
- Credit card details
We will collect certain special types of personal data for Ships Registry processing purposes, including information contained within passports such as nationality.
Purpose for collecting data
- Processing registration of a ship application
- Identity checks
- Queries for registrations and Ships registry administration
We may also pass personal information to third parties such as law enforcement agencies where required for investigations and court orders; persons who have been duly appointed by the owner to deal with the vessel on their behalf (i.e. agents, representative persons, etc.
Some data will be made public as per the Shipping (Registration) (Jersey) Regulations 2004.
How data is collected
- Ships registry application forms
- Passports, utility bills or other identity documents
- Emails
Lawful basis
Performance of a contract and/or public task – Shipping (Registration) (Jersey) Regulations 2004.
Retention
- Ships registration administration / communications – As needed
- Vessel registration/deletion or changes on the ships register – Indefinitely
Payments
Process
We process personal data to enable payments for services such as car parking and marine Leisure users.
Data collected
- Name and contact details, including email addresses and telephone numbers
- Bank account details
- Credit card details
We do not collect any special categories of data for taking payments.
Purpose for collecting data
Taking payments for services.
How data is collected
- Via over the phone payments
- Via online payment forms
- Via the use of on-site payment terminals
- Paper application form
Lawful basis
Performance of a contract
Retention
As needed + 10 years
PFAS/PFOS
Process
We process homeowner personal data in order to carry out water testing to monitor the historic impact of the PFAS/PFOS contamination.
Background into the use of PFOS at Jersey Airport | Ports of Jersey
Data collected
- Name and contact including email addresses and telephone numbers.
- Signature
- Jersey Water Account No. (where appropriate)
- Positive or Negative test results
We do not collect any special categories of data for PFAS/PFOS testing.
Purpose for collecting data
Carry out water testing on a number of properties to identify the presence of PFOS/PFAS compounds In the St Ouen’s Bay Plume area.
We share the water sample results with Government of Jersey, and publish findings on PoJ website (where consent has been received).
How data is collected
- Consent forms
Lawful basis
Public Task
Consent for sharing and publishing water results. Where consent is withdrawn, PoJ will cease sharing the data with GoJ, and no new data will be published on the PoJ website.
Retention
Indefinitely: information retained until a solution for the contamination is found due to potential legal process.
