Privacy Notice

INDEX


  1. Privacy Notice
  2. Social Media
  3. Website
  4. Newsletters & Mailing Lists
  5. Coastguard Service & Harbourmaster
  6. Harbour & Airport Terminals
  7. Airport Rescue & Fire Fighting Service
  8. CCTV
  9. Marinas & Moorings
  10. Car Parks
  11. Tenants & Property
  12. Aircraft, Hangar & Aero Club
  13. Employee Data
  14. Communication Services - Tetra radio, CCTV & Court Recordings

1. Privacy Notice


Introduction
This Privacy Notice sets out how Ports of Jersey Ltd (POJL) deals with your personal data. We are committed to protecting your privacy and take the way in which we handle your personal information very seriously. We are registered as a data controller under the Data Protection Law. Any personal information collected by POJL is handled in accordance with applicable data protection legislation. We take privacy and security of your information seriously and will only use such personal information as set out in this privacy policy 

Controller
Information, which is collected will be the responsibility of Ports of Jersey Ltd who will act as data controller in relation to personal data across all the functions of Ports of Jersey, including Jersey Harbours, Jersey Airport, Jersey Coastguard, Jersey Marinas, Jersey Ships' Registry and Jersey Aircraft Registry.


Data Protection Officer
Ports of Jersey
St Peter, Jersey
JE1 1BY

If you have any questions in relation to this policy, data protection or information security please contact us by emailing dataprotection@ports.je


What data do we collect
When visiting our website we collect basic contact information about you for the purpose of telling you about Ports of Jersey


Ports of Jersey holds data relating to….

1. Staff: for employment, safety and security;
2. Suppliers: for contracts, services and billing;
3. Drone Operators: for licensing/ registration and billing; 
4. Plane Owners: for plane registration, hangars and billing;
5. Boat Owners: for boat registration, marinas, moorings and billing, including liaison with Visit Jersey and other hospitality related organisations;
6. Parking: for safety, security and billing;
7. Tenants: in relation to property management, leases and billing;
8. Passengers: in relation to travel, safety and security, including liaison with airlines, shipping and ferry Operators, G4S security, Police and Customs. 

This is all detailed in the following sections or relevant contracts, agreements, terms and conditions relevant to the product, service or functions.


Where and when we collect your data
Given the broad range of services Ports of Jersey provides we collect data through a wide variety of ways.


Substantially we collect data as part of a contractual process; for example,  employment contracts, supplier contract, business partner contracts, mooring, tenant contracts. In all cases these contracts set-out the specific data being gathered, the purpose, and safeguards, including data-protection, information security, retention period and rights.

In some cases, where a contract is not appropriate (e.g. in relation to necessary CCTV surveillance at Jersey Harbour and Jersey Airport for security, safety and regulatory purposes) we gather limited data necessary as part of our statutory function(s).

In some cases, relationships are not contractual but it remains important to set out the specific data being gathered, the purpose, and safeguards. This incudes services such as subscriptions for memberships or mailing lists (for example, to receive quarterly newsletters from Ports of Jersey.

Inevitably, it is impossible to detail every element of each service and the related data in this summary privacy notice. Therefore, please refer to the contract, agreement, subscription form or brochure relevant to the product or service.

If you have any questions please contact us by emailing dataprotection@ports.je


For what purposes do we use your personal data for
Ports of Jersey uses your data to provide the services meeting your needs. In some cases these will be contractual or subscription services, for others they may be statutory functions relating to the open, safe and secure operation of Jersey Airport, Jersey Harbours and Jersey Coastguard.

Inevitably, it is impossible to detail every element of each service and the related data in this summary privacy notice. Therefore, please refer to the contract, agreement, subscription form or brochure relevant to the product or service. 

If you have any questions please contact us by emailing dataprotection@ports.je

Statutory or contractual requirements
In some cases data we hold and process is necessary for the services we provide; for example

• we cannot provide contractual services without having the details of the contracting party ,
• certain data is essential to the open, safe and secure operation of Jersey Airport, Harbours and Coast-Guard.

In some cases the data we hold is optional and based on your consent, which you may withdraw at ant time. For example, you may unsubscribe to memberships or mailing lists. 
Where data is essential for statutory or contractual reasons we will make this clear.


Automated decisions
Ports of Jersey does not use personal data for any automated decisions.

Lawful basis
Given the broad range of services Ports of Jersey provides, our processing is based on a variety of legal basis

Where Ports of Jersey is acting as a Commercial Business - for example, landlord, restaurant, marinas, car parks

Ports of Jersey gathers information on the basis of contract where relevant and on the basis of legitimate interest where the relationship is non-contractual but necessary for the provision or operation of that service.

Contract
The processing is necessary for –
(a) the performance of a contract to which the data subject is a party; or
(b) the taking of steps at the request of the data subject with a view to entering into a contract.

Legitimate interests
The processing is necessary for the purposes of legitimate interests pursued by the controller or by the third party or parties to whom the data are disclosed

Consent
The data subject has consented to the processing of his or her data for one or more specific purposes.

Where Ports of Jersey is acting as a statutory authority - for example, Jersey Airport, Jersey Harbourmaster and Jersey Coastguard

Ports of Jersey gathers information on the basis of public function

The processing is necessary for –
(a) the administration of justice;
(b) the exercise of any functions conferred on any person by or under any enactment;
(c) the exercise of any functions of the Crown, the States or any public authority; or
(d) the exercise of any other functions of a public nature with a legal basis in Jersey law to which the controller is subject and exercised in the public interest by any person.

For more details
https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561300


For how long do we hold data
Ports of Jersey will retain your personal data for as long as necessary to fulfil the purpose for which it was collected. Where acting as a public authority we hold records in accordance with Public Records Law and, where relevant, as part of Freedom of Information. We maintain a Records Retention Policy, which is publicly available. 

Data security
Ports of Jersey uses up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.

We have a Data Protection Policy, Information Security Policy and Training Policy, ensuring high standards of governance for your data.


Data sharing and disclosure
Ports of Jersey does not share your data beyond what is agreed as necessary for the provision or operation of our services to you. This is clearly explained in your Contract or Agreement.
There are circumstances where we share anonymised data (not identifying you) with tourist and hospitality related organisations. For example, details of passenger numbers by boat or by aircraft, details of passenger arrivals from the UK or Europe.
There are legal and regulatory circumstances where we are obliged to share data; for example with Police, Customs & Excise and other similar bodies for the open, safe and secure operation of Jersey Airport, Jersey Harbours and Jersey Coastguard.


Third country transfers and safeguarding
Ports of Jersey operates in Jersey and our data substantially resides in Jersey. However, we do use technology, which may transfer data to another jurisdiction; for example, use of Microsoft and Cloud-based back-up of data. Where such transfers do not offer the same level of protection of personal data as may be enjoyed within your home country (e.g. United States) we will ensure that your data is appropriately protected; for example, by reference to IT security standards.


Your rights
You have the right to apply for a copy of the personal data Ports of Jersey holds about you and to have any inaccurate personal data about you rectified.

In some circumstances you may also have the right to ask us to erase your personal data or restrict its processing.

Where we process your data for our legitimate interests, you have the right to object to such processing.

Please take into consideration if you object to processing or withdraw your consent, this may affect our ability to deliver services to you.

Should you wish to discuss the exercise of any your rights, please contact us as set out below.

There is an excellent guide explaining your data rights here
https://ec.europa.eu/commission/sites/beta-political/files/data-protection-overview-citizens_en.pdf


Concerns or queries
If you have any questions in relation to this policy or data protection within please contact us by emailing dataprotection@ports.je
If you would like to make a complaint to the Information Commissioner, or learn more about data protection in Jersey please visit its website at https://oicjersey.org/
The Commissioner is an independent statutory authority, with a mission to promote respect for the private lives of individuals through ensuring privacy of your personal information.
Please note that the Office of the Information Commissioner (OIC) as referred to in this Policy and on our website is that in the Bailiwick of Jersey and not the United Kingdom.




2. Social Media

The following information explains how we use your personal information in relation to Social Media


Introduction
This section offers details of this particular function and related data and processes used for products and services.

What data do we collect
Ports of Jersey uses Social Media, but we do not hold data, nor use data outside the Social Media

Lawful basis
Where our processing is based on consent, you may withdraw your consent by unsubscribing from the service or emailing dataprotection@ports.je. In the case of Social Media you may unfriend, unlike, unfollow, or otherwise remove the connection

Third country transfers and safeguards
In the case of Social Media data is located by the App, and not within our control.



3. Website

The following information explains how we use your personal information in relation to our websites

Introduction
This section offers details of this particular function and related data and processes used for products and services

How we use cookies
Our websites use cookies.

A cookie is a small text file that a website saves onto your device when you visit the site. It enables our website to remember your actions and preferences over a period of time, so you don’t have to keep re-entering them when you come back to the site or browse from one page to another. It makes your experience with us more seamless.

Our pages use cookies to remember:
• Your display preferences, such as colour settings or font size.
• If you have already replied to any pop-ups that appear so that you won’t be asked again;
• If you have agreed (or not) to our use of cookies on this site;

Any videos embedded in our pages use a cookie to anonymously gather statistics on how you got there and what videos you visited.

Enabling these cookies is not strictly necessary for the website to work, but it will provide you with a better browsing experience. You can delete or block these cookies through your browser, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control.

These cookies are not used for any purpose other than those described here.

If you do not know what cookies are or how to control them, we recommend you visit http://www.aboutcookies.org for detailed guidance. 


Web monitoring
When you use our websites, we anonymously record the details of the pages you look at; this data is not personally identifiable. We use this data to monitor site traffic and analyse the paths and behaviours of our visitors which enable us to improve the service we provide. This information is only used by us and is not passed to any other party.

Google Analytics
The names for these cookies are __utma, __utmb, __utmc and __utmz.

The Google Analytics cookies are used to collect information about how visitors use the website. This information is collected anonymously and used to report on such things as the number of visitors to a site, their country, and the pages they visit.

• The __utma cookie is used to identify unique visitors to the site.
• The __utmb cookie is used to determine the length of a user's session on the site. Each time you visit a new page on the site the cookie is set to expire within thirty minutes.
• The __utmc cookie works alongside the __utmb cookie to determine whether a new session should be created, or whether the same user can continue to use the same session as before (ie if a user closes their browser and returns within thirty minutes).
• The __utmz cookie determines the source of a user session, whether they came from a search engine, an email campaign or an external site.

Google Analytics cookies are classed as Performance Cookies.
For more information on Google Analytics visit https://support.google.com/analytics/answer/6004245

Functionality Cookies
These cookies are used to provide services or remember settings to enhance your visit. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.
Third-party advertising cookies
Third-party advertising cookies are used help us deliver targeted advertising that is driven by your behaviour and engagement on the website. We may use cookies set by another organization (such as Google) so we can more accurately target advertising to you. For example, we may show adverts about flight deals or new flight routes if you have recently visited the Airport section of our site. These cookies are anonymous – they store information about what you are looking at on our site, but not about who you are.
If you would like to opt-out of Google's cookie-based targeting you can do so by visiting the Google Network Advertising Initiative opt-out page (http://optout.networkadvertising.org/).

To find out more about cookies used for targeting and advertising visit http://www.youronlinechoices.com/uk/ or contact us via our ‘Contact Us’ page for further information about the trusted third parties we use.
Managing cookies
If you'd prefer to restrict, block or delete cookies from POJL and our third party advertisers, or any other website, you can use your browser to do this. Each browser is different, so check the 'Help' menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies we cannot guarantee the performance of our websites and some features may not work as expected.


Lawful basis

Where our processing is based on consent, you may withdraw your consent by unsubscribing from the service or emailing dataprotection@ports.je


4. Newsletters & Mailing Lists
The following information explains how we use your personal information in relation to newsletters & mailing lists


Introduction
This section offers details of this particular function and related data and processes used for products and services

What data do we collect
Ports of Jersey will use the data collected from the forms you complete to provide the information and services you have subscribed to

Lawful basis
This processing is based on consent, you may withdraw your consent by unsubscribing from the service or emailing dataprotection@ports.je

Data sharing & disclosure
Where necessary we will share information for example with other emergency services, but only in relation to Coastguard Service and Harbour Master services



5. Coastguard Service & Harbourmaster 

Introduction
This section offers details of this particular function and related data and processes used for products and services

What data do we collect
We hold name, address, phone, email, boat-name, VHF records, incident details
For what purpose do we use your personal data for
We use this data for Habour and Airport Terminals services and related functions and for no other purpose without your prior agreement

Lawful basis
We gather information on the basis of Public function

The processing is necessary for
(a) the administration of justice;
(b) the exercise of any functions conferred on any person by or under any enactment;
(c) the exercise of any functions of the Crown, the States or any public authority; or
(d) the exercise of any other functions of a public nature with a legal basis in Jersey law to which the controller is subject and exercised in the public interest by any person.

For more details
https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561300
Data sharing & disclosure
Where necessary we will share information for example with other emergency services, but only in relation to Coastguard Service and Harbourmaster services 

6. Harbour and Airport Terminals

Introduction
This section offers details of this particular function and related data and processes used for products and services

What data we collect
We hold name, address, phone, email, boat-name, VHF records, incident details

For what purposes do we use your data for
We use this data for Habour and Airport Terminals services and related functions and for no other purpose without your prior agreement

Lawful basis
We gather information on the basis of Public function

The processing is necessary for
(a) the administration of justice;
(b) the exercise of any functions conferred on any person by or under any enactment;
(c) the exercise of any functions of the Crown, the States or any public authority; or
(d) the exercise of any other functions of a public nature with a legal basis in Jersey law to which the controller is subject and exercised in the public interest by any person.

For more details
https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561300

Data sharing & disclosure
Where necessary we will share information for example with other emergency services, but only in relation to Coastguard Service and Harbourmaster services



7. Airport Rescue and Fire Fighting Service

Introduction
This section offers details of this particular function and related data and processes used for products and services

What data we collect
We hold first-aid attendance (medical information) and incident details

For what purposes do we use your data for
We use this data for Airport Rescue and Fire Fighting Service services and related functions and for no other purposes without your prior agreement

Lawful basis
We gather information on the basis of Public function

The processing is necessary for
(a) the administration of justice;
(b) the exercise of any functions conferred on any person by or under any enactment;
(c) the exercise of any functions of the Crown, the States or any public authority; or
(d) the exercise of any other functions of a public nature with a legal basis in Jersey law to which the controller is subject and exercised in the public interest by any person.

For more details
https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561300

Data sharing & disclosure
Where necessary we will share information for example with other emergency services as necessary
8. CCTV
The information on this page explains how we use your personal information in relation to CCTV